Governance Workflows is the place where you create documents, collect approvals and signatures, submit lodgements, manage renewals and update the corporate record—without leaving EntityFlo.
A single officer change means a resolution in Word, a consent chased over email, a form re-keyed into the regulator portal, a PDF filed somewhere and a register updated by hand. Nothing is connected, so nothing can be trusted.
Governance tasks live in email threads and personal spreadsheets, so nobody can say what is open across the group, who owns it or what happens next.
Resolutions, minutes, consents and notices get copied from the last deal, re-typed with new names and dates, and reviewed line by line to catch what was missed.
The same details are entered again in the regulator portal after the paperwork is done, and statutory deadlines are tracked in a diary rather than the workflow itself.
Registers, entity details and the document vault are updated after the fact: so the corporate record quietly drifts away from what actually happened.
EntityFlo guides every governance action from start to finish. Documents are created, approvals and signatures are collected, lodgements are submitted, and the corporate record is updated automatically.
Manage governance work across the entire group from one shared workspace, with clear owners, due dates, statuses and next actions.
Work queue
12 open · 3 due this week
Task
Owner
Due
Appoint director: consent & ASIC 484
OpCo Pty Ltd · next: Signing
PLTodayIssue 250,000 ordinary shares
Ventures Ltd · next: Documents
NC3 daysRegistered office change
Beach Bum Holdings · next: Lodgement
IT6 daysRenew AFS licence
Coastal JV Pty Ltd · next: Evidence
PL21 daysShare buyback: selective
Project SPV 1 · next: Approvals
NC28 daysOne shared queue across every entity in the group
Choose the action and the entities: EntityFlo assembles the steps, documents and deadlines.
Officer details, share classes and signatories are pulled from the record, not retyped.
Documents are generated with data merged, reviewed, then signed digitally inside the document.
Regulatory forms are prepared from the completed workflow and tracked through to lodgement.
Registers update, documents file, findings resolve and one audit entry is written.
Governance work reads and writes to the same corporate record as the rest of EntityFlo.
The record every workflow updates.
ExploreShare actions redraw the structure instantly.
ExploreFindings that turn straight into actions.
ExploreBoard decisions that flow into execution.
ExploreYour AI Company Secretary across every record, action and obligation.
ExploreEverything teams ask before they move their corporate record into EntityFlo.
Talk to usGovernance Workflows is where the work gets done: corporate actions, documents, signing, lodgements, renewals and record updates. The Boardroom handles meetings and board decision-making: agendas, papers, minutes and voting. Decisions taken in the Boardroom can flow straight into a workflow for execution.
Twenty-five guided action types across entities, officers and trustees, shareholders, governance and custom work: including registrations, officer appointments and resignations, share issues, transfers and buybacks, address and name changes, restructures, renewals and closures.
Yes. Documents are generated, routed for review, then signed digitally by internal and external signatories. The signature, signer name and date and time stamp are applied inside the final PDF, which is stored against the action and the entity.
Forms are prepared from the completed workflow with the information already captured, tracked against the statutory deadline and filed with the receipt stored on the entity: so nothing is re-keyed between the paperwork and the lodgement.
Yes. Every action, step and document can be assigned to a team member with a due date. The shared work queue shows what is open, who owns it, what is overdue and what happens next across the whole group.
Entity details and the relevant registers are updated, final documents are filed to the vault, related compliance findings are resolved and one audit entry is created: automatically, as part of finishing the action.
Your first entity is free. No credit card, no lock-in. Set up in under 15 minutes.
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