Boardroom is the place where you prepare agendas and board packs, manage quorum and voting, capture minutes and resolutions, and turn every decision into tracked governance work—all from the same live corporate record.
Agendas are built in Word, papers are emailed the night before, votes are remembered rather than recorded, minutes are written weeks later, and the actions the board agreed to are never tracked. The decision happened: but the record and the follow-through don't prove it.
Agendas, papers and reports are chased over email, versioned in file names and stitched into a PDF hours before the meeting starts.
Attendance, eligibility, conflicts and vote counts are recalled after the fact, so nobody can prove a motion was validly passed.
Someone reconstructs the meeting from notes, then circulates drafts for correction: long after the detail is fresh.
Resolutions sit unsigned, filings are missed and registers go stale, because nothing connects the decision to the work it created.
Boardroom brings meetings, agendas, papers, attendees, voting, minutes and resolutions into one connected process. Decisions are captured properly and carried into the governance work that follows.
Book a walkthroughMeetings & agendas
Schedule meetings, build agendas, manage attendees and confirm quorum requirements before the meeting begins.
Board meeting
18 Mar 2026 · 10:00 AEST
OpCo Holdings Pty Ltd
Directors' meeting · Level 4 boardroom
Agenda
Apologies and conflicts of interest
Appointment of director: R. Patel
Approval of FY26 solvency resolution
Preparation 80%
Board packs
Bring agendas, papers, reports and supporting documents into one controlled board pack, ready to review and distribute.
Board pack
March 2026 · 9 documents
Item 2: Director appointment
Consent to act.pdf
Draft resolution.docx
Item 3: FY26 solvency
Solvency statement.pdf
Management accounts.xlsx
Distribution to 5 directors
Send pack →
Voting & quorum
Validate quorum, record attendance and votes, and apply pass-or-fail requirements to every motion and resolution.
Motion 2.1
Live · closes in 4 min
That R. Patel be appointed as a director, effective 18 March 2026.
J. Mitchell
ForS. Chen
ForA. Novak
AbstainL. Grant
ForCarried
Minutes
FloSec AI drafts minutes using the agenda, attendees, motions, votes and decisions captured during the meeting, ready for review and approval.
Minutes: draft
Drafted by FloSec AI
Built from the agenda, attendees, motions and votes recorded
Decisions
R. Patel appointed as director: carried 3 / 0 / 1
FY26 solvency resolution approved unanimously
Action items
Lodge Form 484 with ASIC
S. Chen · 25 Mar
Update register of directors
Company secretary
Awaiting chair review
Approve minutes →
Resolutions
Draft, review, circulate and sign board and circulating resolutions, then store the final version against the correct entity.
Resolution: director appointment
OpCo Holdings Pty Ltd
Drafted
Generated from meeting decision
Approved
Chair review · 18 Mar 2026
Circulated for signature
4 of 5 signatures collected
Completed
Filed to entity record
Final signed version stored against the entity
Actions & follow-through
Turn decisions into assigned actions or governance workflows, with clear owners, deadlines and progress through to completion.
Decision follow-through
Motion 2.1 · Carried
Decision
Appoint R. Patel as director, effective 18 March 2026
Appoint officer workflow
Owner · S. Chen · Due 25 Mar
Consent to act signed
Owner · R. Patel · Due 20 Mar
Form 484 lodged with ASIC
Owner · S. Chen · Due 15 Apr
Completion updates the corporate record
Pick the entity and meeting type: attendees and voters are pulled from the live register.
Agenda items carry their own resolutions, reports and documents: one controlled board pack.
Attendance, conflicts and votes are recorded as the meeting happens.
FloSec AI drafts the minutes from the agenda, motions and votes, ready for the chair to approve.
Approved decisions open the workflows they need: resolutions, consents, filings: tracked to completion.
Entity Register holds the record, Structure & Ownership resolves who can vote, Governance Workflows complete the resulting work, and Compliance AI watches what is still outstanding.
Every entity, officer and shareholder in one live register.
ExploreFrom board decision to registered outcome. Every step tracked.
ExploreSee the risk before it becomes a problem.
ExploreLive structure charts, ownership chains and UBO traces across the group.
ExploreYour AI Company Secretary across every record, action and obligation.
ExploreEverything teams ask before they move their corporate record into EntityFlo.
Talk to usFloSec AI drafts them from what was actually recorded in the meeting: agenda, attendees, motions, votes and decisions. It is a first draft, not a published record: the chair reviews and approves before the minutes are finalised against the entity.
Eligible attendees and voters come from the live register for that entity, and quorum thresholds are set from its constitution or trust deed. If quorum is not met, motions cannot be carried: so the record reflects a validly held meeting.
Yes. Circulating (written) resolutions are supported end to end: draft, circulate, collect signatures and file the executed version against the entity, with the same audit trail as a resolution passed in a meeting.
Action items captured in minutes become tracked governance work with owners and due dates. Where a decision requires a formal corporate action: an appointment, a share issue, a lodgement: it opens the relevant governance workflow and updates the register on completion.
Your first entity is free. No credit card, no lock-in. Set up in under 15 minutes.