Boardroom.
Every decision connected to the work it creates.
Run meetings, agendas, board packs, quorum, voting, minutes and resolutions from the same live entity data that drives governance actions and records.
Your first entity is free. No credit card required.
Board work lives in too many places.
Agendas in Word. Packs in Dropbox. Minutes in someone's notebook. Resolutions on email. By the time the meeting starts, half the documents are already out of date: and no one is sure who signed what.
Packs assembled by hand
Cosec chases reports from finance, legal, and ops the week before every meeting. PDFs are stitched together at 9pm the night before.
Quorum verified after the fact
Director attendance is checked from memory. Quorum failures are only caught when minutes are being written: and resolutions get re-run.
Resolutions lost in email
Circular resolutions sit in someone's inbox waiting for the last signature. Registers don't update until weeks later: if at all.
Minutes written from scratch
Every meeting ends with someone writing 8 pages of minutes from a sparse set of notes. Attribution is wrong. Decisions get lost.
One Boardroom for every decision.
EntityFlo's Boardroom runs the full lifecycle: from agenda to filed resolution: without leaving the platform. FloSec AI prepares the work. Directors make the decisions. The record updates itself.
Book a DemoLive agendas, not static documents
Agendas pull from real entity data: open actions, outstanding consents, due filings: so nothing is missed and nothing is stale.
Packs in seconds, not days
Board packs assemble themselves from the latest registers, financial summaries, and outstanding items. One click, one PDF, every time.
Quorum validated before the meeting
EntityFlo checks attendance against constitutional quorum rules in real time. Conflicts flagged. Eligibility confirmed before voting opens.
FloSec AI drafts the minutes and resolutions
During the meeting FloSec AI captures decisions, drafts resolutions in your house style, and circulates them for signature: citing the exact constitutional clause.
Decisions become Actions automatically
If a meeting appoints a director or approves a share issue, the corresponding Action is created in one click: already pre-filled with the resolution.
Inside Boardroom.
The capabilities that make boardroom work.
Meetings & Agendas
Attendees managed and quorum validated before the meeting starts.
ExploreResolutions
Drafted by FloSec AI, circulated, signed, and locked.
ExploreVoting & Quorum
Pass/fail logic tied to every motion.
ExploreBoard Packs
Assembled from live data, never chased.
ExploreMinutes & Records
FloSec AI-drafted, immutable, attributed, audit-ready.
ExploreMeetings & Agendas
Run every board, committee, and shareholder meeting from one place. Agendas built from live entity data. Attendees confirmed. Quorum validated before the meeting starts.
Agendas that build themselves
Every agenda starts from real data: open actions, due filings, outstanding consents, prior unresolved items. Standing items roll forward automatically. FloSec AI proposes the agenda the moment a meeting is scheduled.
Attendee management without the spreadsheet
Officers, committee members, and invitees are pulled from your live register. Apologies and declarations of interest are captured in-line. Quorum eligibility is calculated against the constitution before invitations even go out.
Quorum validated in real time
When the meeting opens, EntityFlo checks attendance against the constitutional quorum rule for that entity and that meeting type. If quorum fails, voting is locked and the chair is notified immediately.
One source for board, committee, and shareholder meetings
Audit, remuneration, nomination, AGM, EGM, circular: every meeting type runs the same way. Templates per entity. House style preserved. Nothing reinvented.
Resolutions
Draft, circulate, sign and lock every resolution in one workflow: with the right constitutional clause cited automatically.
Drafted by FloSec AI, in your house style
Tell FloSec AI what you need ("appoint J. Mitchell as director") and it drafts the resolution against your constitution and template: citing the exact clause and using your standard wording.
Circulated and signed without leaving the platform
Resolutions are circulated to the right signatories: directors, members, trustees: with reminders, conditional logic, and a full signing audit trail. No DocuSign required, no email chasing.
Voting and consent captured in one record
Whether passed at a meeting or by circular consent, every resolution carries its own evidence pack: who voted, who abstained, who signed, and when.
Locked, versioned, immutable
Once a resolution is passed it's locked, versioned, and entered into the corporate record. No silent edits. No back-dated signatures. Ready for audit, ASIC, the bank, or the board.
Voting & Quorum
Pass/fail logic tied to every motion. Quorum, conflicts of interest and voting rights applied automatically per the constitution.
Motions tied to the constitution
Every motion knows whether it needs a simple majority, special resolution, or unanimous consent: read from the constitution per entity. The threshold is applied automatically and shown to the chair in real time.
Conflicts of interest applied automatically
Declared conflicts are pulled from the COI register and applied per motion. Conflicted directors are excluded from voting and quorum on the relevant items: no manual tracking required.
Live vote tally, immutable result
Votes are captured live during the meeting (or asynchronously for circular resolutions). The pass/fail outcome is calculated against the constitutional threshold and entered into the record. No edits after the fact.
Board Packs
Packs assembled from live data: registers, finance, compliance, prior minutes: in under a minute. No chasing, no stale PDFs.
Live data, not stale PDFs
Board packs are assembled at the moment of generation from current registers, the latest financials, open actions, outstanding compliance items, and prior minutes. There is no 'old version' to worry about.
Standing items roll forward
CEO report, finance summary, risk register, compliance dashboard: all pulled into the pack automatically with the latest data, in the order your board expects.
One PDF, one source of truth
Send the pack as a single PDF, or as a live link directors can browse on their device. Either way, what they read is the same record EntityFlo holds.
Minutes & Records
FloSec AI-drafted minutes that attribute every decision, capture every motion, and become part of the immutable corporate record: ready for audit.
Drafted as the meeting happens
FloSec AI listens (or reads the transcript) and drafts minutes in your house style as the meeting runs: capturing motions, votes, attribution, and decisions in real time.
Attribution that holds up under audit
Every decision is attributed to the directors who voted for it. Every motion shows its mover, seconder, and outcome. Every action item is linked to its owner.
Immutable, exportable, audit-ready
Once approved, minutes are locked into the corporate record alongside the resolutions, votes, and attendance log. Export as PDF, share with auditors, or query directly from EntityFlo.
The rest of the platform.
Boardroom connects to every other pillar: decisions flow, records sync, nothing lives alone.
Governance Workflows
Governance work, automated with AI
ExploreCompliance AI
AI compliance monitoring, always on
ExploreStructure & Ownership
Where ownership and control are proven
ExploreFloSec AI
The AI layer across all of it
ExploreEntity Register
Every entity, officer and shareholder in one register.
ExploreTake control of your
entity portfolio.
Your first entity is free. No credit card, no lock-in. Set up in under 15 minutes.
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