Empty modern executive boardroom at dusk with leather portfolios and a single warm pendant.
    For boards and cosecs

    Board meeting software that drafts the minute before you leave the room.

    Agenda, pack, run, vote, minute, resolution, lodgement. FloSec AI drafts every routine artefact from the meeting and the live register.

    Book a demo Start free
    AI-drafted minutesDigital votingPack auto-assemblyResolution audit trail
    How it works
    1

    Model the legal record first — entities, officers, members, dates.

    2

    Turn every task into one workflow with documents and signatures attached.

    3

    Let FloSec AI draft from the live record, never from a blank page.

    4

    Lodge with the regulator from inside the action, not a separate portal.

    5

    Continuously scan for stale records, missing items and overdue obligations.

    Direct answer

    Board meeting software handles the full meeting lifecycle — agenda, board pack, attendance, voting, minutes and resolutions. EntityFlo adds AI-drafted minutes (FloSec AI), digital voting that syncs to the corporate register, and an audit trail that ties every decision to the resulting filings.

    The split

    The board meeting lifecycle, automated.

    Same split: AI drafts the artefacts, humans run the meeting and make the calls.

    Task
    EntityFlo handles
    You handle
    Agenda builder
    Templates per meeting type, pre-filled standing items
    Set strategic items
    Board pack
    Auto-assembled from agenda + register + prior minutes
    Distribute
    Attendance & quorum
    Tracked from RSVPs
    Confirm at the meeting
    Voting
    Digital, share-weighted where required
    Cast votes
    Minute drafting
    FloSec AI drafts from agenda + recording
    Edit and sign
    Resolutions
    Pulled from voting outcomes
    Sign and circulate
    Conflicts
    Auto-flagged from director profiles
    Declare and manage
    Lodgement triggers
    Resolutions requiring 484 lodge automatically
    Authorise
    How we built it

    Four design choices that separate a meeting tool from governance software.

    A meeting tool runs the meeting. Governance software runs everything around it. EntityFlo is the second.

    One lifecycle

    Pre, during, post — all one workflow. No reassembling from emails.

    AI minute drafting

    FloSec AI produces the first draft. You spend 4 minutes editing, not 40 writing.

    Conflicts surfaced live

    New related-party transactions flag against declared interests automatically.

    Register sync

    Resolutions affecting the register update the cap table or officer list automatically.

    Versus

    EntityFlo vs board portals vs DIY tools.

    Diligent, BoardEffect and others are document distribution tools. EntityFlo runs the secretary work too.

    Capability
    EntityFlo
    DIY tools
    Board portals
    AI-drafted minutes
    Digital voting + register sync
    Auto-assembled board pack
    Manual
    Conflict aggregation
    Limited
    Lodgement integration
    Cost for typical board
    $199/mo
    Free
    $15k+/yr
    Buyer’s checklist

    Six questions for any board meeting platform.

    A platform that only distributes the pack is not enough.

    1. 01

      Does it draft minutes, or only store them?

    2. 02

      Are conflicts pulled from director profiles automatically?

    3. 03

      Does voting sync to the corporate register?

    4. 04

      Are board packs assembled from live data?

    5. 05

      Can directors sign from a phone?

    6. 06

      Does it trigger downstream filings (Form 484, etc.)?

    The day-to-day

    A typical board meeting on EntityFlo.

    Mon

    Agenda

    Upload agenda. FloSec AI pre-drafts conflict declarations and prior-minute recap.

    Wed

    Pack distributed

    Auto-assembled from register, financials, draft resolutions.

    Thu

    Meeting

    Run the meeting. Votes recorded digitally. Resolutions captured live.

    Fri

    Minute + lodge

    FloSec AI drafts the minute. You edit and sign. Any required 484s lodge automatically.

    Pricing

    One price. Everything in. Cancel anytime.

    No per-document fees. No per-filing fees. No paywalled AI tier. The first entity is free, forever.

    Starter
    $0
    1 entity
    Start free
    Group
    $199
    25 entities · AUD/mo
    Start free
    Scale
    Talk to us
    50+ entities
    Book demo
    FAQ

    The questions buyers actually ask.

    Does it record the meeting?

    Optional. With consent, FloSec AI can summarise the recording into a draft minute.

    Can guests attend?

    Yes. Per-meeting permissions support scoped guest access.

    Is voting share-weighted?

    Yes, where required by the constitution or resolution type.

    Can resolutions be passed without a meeting?

    Yes. Circular resolutions are supported with e-sign.

    Does it integrate with calendar tools?

    Yes. Sync to Google or Microsoft calendars.

    What about board evaluation?

    Survey templates are included for periodic board evaluation.

    Related capabilities

    Governance Hub

    Resolutions, meetings, conflicts.

    Explore
    FloSec AI

    AI minute drafting.

    Explore
    Conflict of Interest Register

    Live conflict aggregation.

    Explore
    Document Vault

    Versioned board pack storage.

    Explore

    Run the board meeting. Skip the secretary work.

    Free for one entity. Set up your next meeting in fifteen minutes.

    Start free Book a demo

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