Entity management for groups of 5–500+
Entity Management Software for Corporate Groups
EntityFlo gives legal, finance and company secretarial teams one workspace to manage every company, trust and SPV: live registers, officers, ownership, obligations and ASIC lodgement in one system of record.
Your first entity is free. No credit card required.
Entity management software keeps every legal entity in your group accurate and compliant from one platform: officers, shareholders, registers, documents, filings and beneficial ownership. EntityFlo unifies all of it. Every action: appointing a director, issuing shares, closing an entity: generates the resolution, updates the register, and lodges with ASIC in the same workflow. Nothing is tracked separately and reconciled later.
What breaks once you pass five entities.
Spreadsheets stop scaling
Officers, members and dates duplicated across tabs that no longer agree with each other. The share register is the first to go: past three or four shareholders per entity, tracking transfers, allotments and changes by hand starts producing errors nobody catches until an audit or a raise.
Every change becomes four separate jobs
One director appointment means a consent, a resolution, a register update and a filing: done by hand, in four places.
Nobody can see the whole group
No single view of which entities are current and which are exposed.
The orchestration layer for governance.
Every board decision cascades automatically into the downstream obligations, filings, and register updates it creates. You make the decision once; EntityFlo carries it through the group.
One source of truth
Officers, members, addresses and share classes live in a structured register: not a stack of PDFs and spreadsheet tabs.
End-to-end actions
Every entity-level event is one workflow producing the resolution, register update, document and lodgement together: not four disconnected tasks.
Continuous compliance issue tracking
The 8-category engine scans every entity in the group continuously and surfaces what needs attention: not a score, an issue list you can act on.
Group-aware by design
Permissions, reporting and structure charts are built for many entities from the ground up, not adapted from a single-entity tool.
The EntityFlo operating model.
Model the legal record first: entities, officers, members, dates.
Turn every task into one workflow, with documents and signatures attached.
Flo drafts from the live record: never from a blank page.
Lodge with the regulator from inside the action: not a separate portal.
Continuously scan for stale records, missing items and overdue obligations.
Built for CFOs, General Counsel & Company Secretaries.
What modern entity management actually covers.
Past five entities: or past three or four shareholders on any one register: spreadsheets stop being a system. The bar is end-to-end management of every entity-level event, from one record of truth.
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EntityFlo vs. spreadsheets vs. others.
Most tools stop at documents and lodgement. EntityFlo treats the whole group as one live system of record.
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Because We’ve Done the Work Ourselves.
EntityFlo was built by people who understand the complexity, risk and manual work behind managing corporate groups.
"We went from spreadsheets and email chains to having every entity, every officer, and every deadline in one place. The compliance AI alone has saved us from three potential ASIC penalties."
"EntityFlo's structure charts finally gave our board the visibility they needed. Every ownership chain mapped, every UBO calculated. The lenders were impressed."
"Managing 40+ trusts and companies across three generations was chaos. EntityFlo made it simple. The compliance alerts alone are worth the price."
One flat monthly rate. Scales with your group.
No per-document fees. No per-filing fees. No paywalled AI tier.
The questions buyers actually ask.
How many entities can EntityFlo handle?
Tested to 500 entities per group. The platform gets more useful the more entities you have.
Does it work across jurisdictions?
Australia has full ASIC integration. New Zealand and the UK are jurisdiction-aware. Other jurisdictions are supported via document drafting.
Can multiple users have different access?
Yes. Permissions are per-entity, per-section and role-based.
What entity types are supported?
Companies (Pty Ltd, public, LLP), discretionary and unit trusts, partnerships, SMSFs and SPVs.
How is it different from Diligent, CAS 360, or BoardPro?
EntityFlo is a unified system of record that integrates directly with the regulator, built Australian-first for companies and trust structures by design. It's not filing and lodgement software: it's an orchestration layer that creates an active, version-controlled register of everything you do, updated as you do it.
Does it replace our outsourced company secretary?
No. It gives your outsourced company secretary and your internal team one central platform to work from, so both sides are always on the latest version of the record: no emailing spreadsheets back and forth, no reconciling versions.
Related capabilities
The source of truth for your entire corporate group.
ExploreGroup-wide issue tracking across 8 categories.
ExploreOwnership, control, UBO and authority.
ExploreThe AI company secretary that sees every obligation, tracks every deadline, and gets the work done.
ExploreSet up in under 5 minutes
One platform for every entity in your group. First entity free, forever. Bulk-import the rest in under an hour.