The best AI company secretary software in Australia 2026 — comparing EntityFlo, CAS 360, NowInfinity, and Diligent on AI capability, ASIC integration, and compliance automation.
The role of company secretary has always carried significant legal weight — maintaining statutory registers, lodging ASIC forms on time, ensuring resolutions are properly executed, keeping directors informed, and managing obligations across every entity in the portfolio. For most of the past decade, that work has been done manually: spreadsheets, shared drives, Word templates, and a lot of institutional knowledge stored in one person's head.
AI has changed what's possible. The best AI company secretary software in 2026 doesn't just automate reminders — it understands your entity structure, drafts governance documents from live data, monitors compliance in real time, and files directly with ASIC without requiring a portal login. This guide compares the leading options for Australian corporate groups.
Traditional company secretary software was essentially a digital filing cabinet — a place to store documents and track deadlines. AI company secretary software is fundamentally different. Instead of passive storage, it actively monitors every entity against its compliance obligations, surfaces issues before they become penalties, and generates governance documents automatically from the data it holds.
The practical difference: a company secretary managing 50 entities in 2023 spent 60–80% of their time on manual data entry, form preparation, and deadline tracking. The best AI platforms in 2026 have reduced that to 20–30%, freeing governance professionals to focus on judgment, strategy, and stakeholder communication rather than administration.
Key capabilities to look for in 2026:
Best for: CFOs, Company Secretaries, and General Counsel managing 5–200+ entities across Australian corporate groups, family offices, property developers, and private equity structures.
EntityFlo is the only AI-first entity management platform built specifically for Australian compliance. As a registered ASIC Digital Service Provider, it lodges forms directly from within the platform — no portal login, no manual re-keying, no risk of transcription errors.
Rebecca AI is EntityFlo's governance intelligence layer. Ask Rebecca to appoint a director, draft board minutes, generate a UBO report, or check what's outstanding across your portfolio — she does the work from live entity data, not blank templates. The resolution she drafts already has the correct entity name, ACN, registered office, and current officeholders pre-populated.
Compliance Engine scores every entity 0–100 against Australian ASIC rules in real time. Critical issues, warnings, and advisories are surfaced and prioritised automatically. One-click remediation means detect and fix in the same workflow.
Why it leads: EntityFlo is the only platform in the Australian mid-market that combines AI compliance scoring, AI document drafting from live data, direct ASIC lodgement, and automated UBO tracing in one platform.
Pricing starts at $199/month for up to 25 entities. Your first entity is free.
CAS 360 (MYOB) is the dominant platform for accountant-managed entities in Australia. Deep ASIC integration, large installed base, strong training resources.
The limitation: CAS 360 is built for advisers, not internal teams. It has no meaningful AI capability — no compliance scoring, no automated document drafting from live data, no beneficial ownership tracing. If you are a CFO or Company Secretary who wants real-time visibility and self-service governance tools, CAS 360 is not built for you.
NowInfinity handles entity establishment and document production for legal and advisory firms. "1 in 4 Australian companies established on our platform" — a strong historical market position.
The limitation: Template-based, not AI-driven. No real-time compliance monitoring, no AI assistance, no live ASIC reconciliation. Pricing is per-entity plus per-document, which gets expensive at scale.
Diligent is the global leader in enterprise governance — genuinely excellent for ASX-listed companies and large multinationals.
The limitation: Priced for enterprise at $80,000–$150,000+ AUD per year. Not built for Australian-specific ASIC compliance workflows. For companies with fewer than 200 entities, significant overkill.
1. ASIC integration depth — Direct lodgement (ASIC DSP only) eliminates a full step from every compliance workflow.
2. AI document drafting — from live data or templates? — Live data eliminates transcription risk. Templates still require manual entry.
3. Compliance monitoring — reactive or proactive? — Proactive AI monitors continuously and surfaces issues before deadlines become penalties.
4. UBO and beneficial ownership capability — Australian AML/CTF obligations and emerging mandatory UBO register requirements make beneficial ownership tracing increasingly important.
5. Internal team vs adviser tool — CAS 360 and NowInfinity are built for advisers. EntityFlo is built for internal teams who want real-time visibility and self-service governance tools.
For Australian corporate groups, family offices, property developers, and private equity structures managing their entities internally, EntityFlo is the clear leader in 2026. It is the only AI-native platform built specifically for Australian compliance, with direct ASIC lodgement, real-time compliance scoring, Rebecca AI document drafting, and automated UBO tracing.
Your first entity is free. No credit card required. Start here.
We use cookies to improve your experience. Essential cookies are always active. You can accept all cookies or choose essential only.