Board software for groups of 5–500+
Board Management Software for Australian Boards
Agendas, board packs, minutes, resolutions and voting in one place: and because it sits on the live entity register, every decision updates the register, filing or consent it affects.
Your first entity is free. No credit card required.
Board management software is the system a board and its company secretary use to prepare and run meetings and record what was decided: agendas, board packs, attendance, minutes, resolutions, conflicts of interest and voting. Most board portals stop at distributing documents. EntityFlo is board software built on top of the entity register, so a resolution to appoint a director or issue shares carries through to the register, the consent and the ASIC lodgement without anyone re-entering it.
Why board portals leave the real work undone
Distribution is the easy half. The half that consumes the company secretary is what happens after the meeting.
Board packs are assembled by hand
Papers are collected over email, merged into a PDF and re-sent each time something changes.
Minutes and resolutions start from a blank page
Someone rewrites the same resolution wording every quarter, from a template that lives on a shared drive.
Decisions stop at the PDF
The board approves an appointment or share issue, and the register update and filing are then done manually, days later.
What you get
Four design choices that separate board software tied to the register from a document portal.
Meetings as workflows
Each meeting has a lifecycle with a clear state, not a folder of attachments and an email thread.
Minutes drafted for you
FloSec AI drafts minutes and resolutions from the agenda, the register and previous meetings. You edit and sign.
Decisions that reach the register
Appointments, resignations and share issues flow from the resolution into the register and the ASIC form.
Voting and conflicts on the record
Votes, abstentions and declared interests are captured as timestamped evidence for auditors and acquirers.
The EntityFlo operating model.
Model the legal record first: entities, officers, members, dates.
Run each meeting as a workflow: agenda, pack, meeting, minutes, resolutions, lodgement.
Let FloSec AI draft minutes and resolutions from the live record and prior meetings.
Push approved decisions straight through to registers and regulator filings.
Keep conflicts, attendance and voting recorded as evidence, not as notes.
Built for CFOs, General Counsel & Company Secretaries.
What board management software should handle
The split never moves: AI drafts and assembles, the board and secretary approve and sign.
EntityFlo vs board portals vs shared drives
Enterprise board portals do distribution and security well. They do not do the company secretary's follow-through.
Because We’ve Done the Work Ourselves.
EntityFlo was built by people who understand the complexity, risk and manual work behind managing corporate groups.
"We went from spreadsheets and email chains to having every entity, every officer, and every deadline in one place. The compliance AI alone has saved us from three potential ASIC penalties."
"EntityFlo's structure charts finally gave our board the visibility they needed. Every ownership chain mapped, every UBO calculated. The lenders were impressed."
"Managing 40+ trusts and companies across three generations was chaos. EntityFlo made it simple. The compliance alerts alone are worth the price."
Board software pricing
One flat monthly rate for the whole group. No per-director seat fees, no board-pack limits.
Unlimited directors, meetings, resolutions and signatures on every plan.
The questions buyers actually ask.
What is board management software?
Software that boards and company secretaries use to run meetings end to end: agendas, board packs, attendance, minutes, resolutions, conflicts and voting: and to keep the record of what was decided.
How is this different from a board portal?
A board portal distributes papers securely. EntityFlo also drafts the minutes and resolutions, records the votes and conflicts, and carries the decision through to the statutory register and the ASIC filing.
Can directors read packs and sign on a phone?
Yes. Board packs open in the browser on any device, and resolutions can be reviewed and signed from a phone.
Does the AI write our minutes?
It drafts them from the agenda, the entity register and prior minutes, and can summarise a meeting recording with consent. A human always edits and approves.
How are conflicts of interest handled?
Officer interests are recorded on each profile and aggregated into a live conflicts register, then flagged against related agenda items and transactions.
Is it suitable for a group with many boards?
That is what it is built for. Each entity has its own board, calendar and register, with a group-level view across all of them.
Can external advisers get access to one meeting?
Yes. Access can be scoped per meeting or per entity for auditors, counsel and observers.
Give your board one record and one workflow.
First entity free, forever. Run your next board meeting in EntityFlo.