Ultimate Beneficial Ownership Software Australia
Ownership chains don't stop at the first shareholder. EntityFlo traces beneficial ownership through every layer of your corporate structure — calculating UBO percentages, flagging thresholds, and maintaining the transparency register automatically.
Your first entity is free. No credit card required.
Ultimate Beneficial Ownership Software Australia
Ownership chains don't stop at the first shareholder. EntityFlo traces beneficial ownership through every layer of your corporate structure — calculating UBO percentages, flagging thresholds, and maintaining the transparency register automatically.
Join BetaWhy UBO Transparency Matters in Australia
Ultimate Beneficial Ownership (UBO) transparency is a growing regulatory priority worldwide, and Australia is no exception. The Anti-Money Laundering and Counter-Terrorism Financing Act, FATF recommendations, and increasing international pressure for corporate transparency all require organisations to identify and verify the natural persons who ultimately own or control their entities. For corporate groups with multi-layered structures — holding companies owning subsidiaries that own other subsidiaries, trusts with corporate trustees, and joint ventures with complex shareholdings — identifying the ultimate beneficial owners requires tracing ownership through every layer of the structure and calculating effective ownership percentages at each step. Manual UBO identification is error-prone and unsustainable. Ownership structures change constantly — shares are transferred, new entities are incorporated, trustees change, and beneficiary classes evolve. Without automated tracking, UBO records quickly become outdated, creating compliance risk and undermining the transparency that regulators and counterparties require.
Automated Ownership Chain Calculation
EntityFlo automatically calculates beneficial ownership by tracing shareholdings through every layer of the corporate structure. When Entity A owns 60% of Entity B, which owns 80% of Entity C, EntityFlo calculates that Entity A's beneficial interest in Entity C is 48% (60% × 80%). These calculations run across the entire group, through unlimited layers, and are recalculated automatically whenever ownership changes occur. The system handles the complexity that manual calculations cannot — circular ownership structures, multiple paths to the same entity, look-through calculations for trusts and partnerships, and threshold-based classification of UBO status. EntityFlo identifies every natural person who holds beneficial ownership above specified thresholds (typically 25%) and flags borderline cases for review. Ownership trees are visualised in interactive structure charts that show the complete chain from UBO to entity, with percentage ownership displayed at each link. This visual representation makes complex ownership structures comprehensible to boards, auditors, and regulatory bodies.
UBO Verification and Screening
Identifying beneficial owners is only the first step — verification and screening are equally important. EntityFlo supports the verification lifecycle for each identified UBO, tracking identity document collection, verification status, AML/CTF screening results, and ongoing monitoring requirements. The platform maintains a verification timeline for each beneficial owner, recording when identity was verified, what documents were provided, and when the next verification review is due. Screening results from AML/CTF providers can be recorded against each UBO, with findings linked to the individual's profile for ongoing risk assessment. For organisations subject to AML/CTF obligations, EntityFlo's UBO verification framework provides the structured evidence base that demonstrates compliance with customer due diligence requirements and supports suspicious matter reporting processes.
Trust and Partnership Look-Through
UBO calculation for structures involving trusts and partnerships requires special treatment. Unlike companies where ownership is determined by share percentages, trusts have beneficiaries with varying entitlements, and partnerships have partners with varying profit and capital interests. EntityFlo handles these look-through calculations with entity-type-specific logic. For discretionary trusts, where the trustee has discretion over distributions, EntityFlo identifies the relevant parties — trustees, appointors, guardians, and named beneficiaries — and assesses their effective control and benefit. For unit trusts, unit holdings are treated similarly to shareholdings for UBO calculation purposes. For partnerships, partner interests are traced through to the natural persons who hold them. This entity-type-aware calculation ensures that UBO assessments accurately reflect the economic reality of each structure, not just the legal form. Complex arrangements involving trusts owning companies that own other trusts are resolved through recursive look-through calculations that produce accurate beneficial ownership percentages.
Ongoing Monitoring and Change Detection
UBO is not a point-in-time exercise — ownership structures change continuously. Share transfers, new entity incorporations, trust deed amendments, and beneficiary class changes can all affect who holds beneficial ownership and at what level. EntityFlo monitors these changes and automatically recalculates UBO when ownership events occur. When a share transfer causes a beneficial owner's effective percentage to cross a reporting threshold, EntityFlo flags the change with details of the ownership movement and its UBO implications. When new entities are added to the group, they are automatically incorporated into the ownership chain calculations. When beneficial owners are identified or removed, the UBO register is updated with full audit trail. This continuous monitoring ensures that UBO records remain current without manual intervention — critical for organisations that must maintain up-to-date beneficial ownership information for regulatory compliance, transaction due diligence, and risk management purposes.
Why EntityFlo for UBO Management
EntityFlo provides the most comprehensive UBO management capability available for Australian corporate groups. Unlike standalone screening tools that only check names against watchlists, EntityFlo integrates UBO identification with the entity management platform — meaning ownership data is always current, calculations are always accurate, and verification records are always linked to their governance context. The combination of automated ownership chain calculation, trust and partnership look-through, verification tracking, AML/CTF screening integration, and continuous monitoring provides a complete UBO management framework. For organisations navigating Australia's evolving beneficial ownership transparency requirements, EntityFlo delivers the infrastructure needed to identify, verify, and maintain UBO records at scale.
Explore related features
See how EntityFlo connects across the platform.
Frequently asked questions
What is a UBO?
A UBO (Ultimate Beneficial Owner) is the natural person who ultimately owns or controls an entity, typically defined as holding 25% or more beneficial interest, or exercising significant control through other means.
How does EntityFlo calculate UBO percentages?
EntityFlo traces shareholdings through every layer of the corporate structure, multiplying ownership percentages at each level to calculate effective beneficial ownership. This works across unlimited layers and handles trusts and partnerships with look-through logic.
Does EntityFlo handle UBO for trusts?
Yes. EntityFlo applies entity-type-specific look-through calculations for discretionary trusts, unit trusts, and partnerships, identifying relevant parties and assessing their effective control and benefit.
How does EntityFlo keep UBO records current?
EntityFlo monitors ownership changes continuously and automatically recalculates UBO when share transfers, entity additions, or trust deed amendments occur, flagging threshold crossings and updating the UBO register with full audit trail.
Take control of your entity portfolio.
Your first entity is free. No credit card, no lock-in. Set up in under 15 minutes.
Entity Register
Every entity, officer and shareholder in one structured register.
ExploreCorporate Actions
From board decision to registered outcome. Every step tracked.
ExploreCompliance Hub
Continuous compliance monitoring across every entity.
ExploreOwnership 360
Live ownership chains, control maps and UBO traces.
ExploreFilings & Lodgements
Direct ASIC lodgement, real-time sync, and filing history.
ExploreBoard Room
Run board meetings, papers and minutes from one place.
Explore
Rebecca AI
The AI intelligence layer powering every part of EntityFlo.
ExploreWe use cookies to improve your experience. Essential cookies are always active. You can accept all cookies or choose essential only.