UBO Mapping

Beneficial ownership transparency is a growing regulatory priority worldwide. In Australia, the beneficial ownership register is becoming a mandatory requirement, and organisations that can't identify and declare their ultimate beneficial owners face increasing regulatory risk. EntityFlo's UBO Mapping calculates beneficial ownership automatically from your shareholder register data. The system follows ownership chains through intermediate entities — companies, trusts, partnerships — to identify the natural persons who ultimately own or control each entity in your group. No manual calculations. No spreadsheet lookups. No guesswork.

EntityFlo calculates both direct and indirect beneficial ownership: • Direct ownership: shares held directly by a natural person in an entity • Indirect ownership: shares held through intermediate entities, with percentage calculated by multiplying through ownership chains • Control: voting rights, board control, trust arrangements, and other mechanisms that confer control without direct ownership The calculation handles complex structures including circular ownership, multiple pathways to the same entity, trust distributions, and partnership interests. Results are displayed on interactive charts showing the complete ownership chain from beneficial owner to each entity they control.

EntityFlo monitors ownership percentages against regulatory thresholds — typically 25% for UBO reporting in most jurisdictions. When a shareholding change causes someone to cross a threshold, the system alerts you immediately and creates a prompt to update the relevant UBO declaration. This proactive monitoring means you're never caught off guard by a UBO change. Instead of discovering during an annual review that your declarations are outdated, you're alerted in real time as changes occur.

Every UBO calculation in EntityFlo is fully traceable. You can see exactly which shareholdings contribute to each beneficial owner's percentage, which ownership chains were followed, and when the calculation was last updated. This provenance data is essential for regulatory filings, AML/CTF compliance, and transaction due diligence. UBO records can be exported as structured reports showing ownership chains, percentages, and supporting documentation. For entities subject to enhanced due diligence, EntityFlo integrates with the AML & KYC module to link UBO declarations to identity verification and screening results.