Company secretary software for people who actually do the work.
EntityFlo is the operating system cosecs use to keep registers current, draft resolutions and minutes in seconds, and lodge with ASIC without leaving the platform.
Model the legal record first — entities, officers, members, dates.
Turn every task into one workflow with documents and signatures attached.
Let FloSec AI draft from the live record, never from a blank page.
Lodge with the regulator from inside the action, not a separate portal.
Continuously scan for stale records, missing items and overdue obligations.
Company secretary software is the system of record for every legal entity you control — directors, shareholders, addresses, constitutions, resolutions, filings. Done well, it keeps the corporate register accurate, drafts the documents that evidence every decision, manages signatures, and lodges changes with ASIC. EntityFlo is purpose-built for cosecs: live register first, FloSec AI second, lodgement built-in.
What a modern cosec stack should do for you.
The bar is no longer a tidy filing cabinet. It is end-to-end automation of every routine task a cosec touches, with a human approving the material ones.
Four design decisions that make this a cosec tool, not a chat wrapper.
Most AI cosec products are a thin prompt over GPT. EntityFlo is the other way round: a full entity management platform with AI as one capability.
Live register first
The source of truth is structured data — officers, members, share classes, ASIC identifiers, effective dates — not a folder of PDFs.
Workflow over documents
A share issue or director change is one controlled action. Resolution, register update, certificate, Form 484 and audit trail are generated together.
AI grounded in your data
FloSec AI drafts from the live register. If a fact is not in the register, it asks for it instead of inventing it.
Humans hold the pen
AI never lodges, never signs unattended. Every artefact records prompt, draft, edit, approval, signature and registry confirmation.
EntityFlo vs spreadsheets vs outsourced cosec.
The three honest options for a 5–50 entity group. Outsourced still wins for ASX-listed entities. For everything else the maths is brutal.
Seven questions to ask any cosec software vendor.
Including us. If a vendor cannot answer all seven cleanly, the platform is decorative.
- 01
Is the register the source of truth, or just an export from your document store?
- 02
Can the platform lodge Form 484 directly with ASIC, or stop at the draft?
- 03
Does AI drafting read from the live register, or generate clauses from scratch?
- 04
Is there one audit trail covering prompt, draft, review, signature and lodgement?
- 05
Can it handle trusts, partnerships and SPVs — not just Pty Ltds?
- 06
How does the platform handle multi-entity officers and cascading resignations?
- 07
What happens to your data if you cancel?
What a typical cosec week looks like on EntityFlo.
Triage
Open the dashboard. The compliance engine has flagged four issues across 38 entities. You assign, FloSec AI drafts.
Board pack
Upload the agenda. FloSec AI generates the full pack — register extract, conflict declarations, prior minutes, draft resolutions.
Share transfer
One wizard. Resolution, share certificate, register update and Form 484 generated together.
Lodgement run
Three Form 484s queued. One click lodges them via the Integrated with ASIC. Confirmations land in the audit trail.
One price. Everything in. Cancel anytime.
No per-document fees. No per-filing fees. No paywalled AI tier. The first entity is free, forever.
The questions buyers actually ask.
Who uses EntityFlo as their cosec platform?
Sole cosecs at family offices and fund managers, in-house cosec teams at mid-market corporate groups, and accounting/legal firms running cosec for client books. Sweet spot is one to three humans responsible for 20+ entities.
Is AI legally allowed to be a company secretary?
No. Section 204A of the Corporations Act 2001 requires the cosec to be a natural person ordinarily resident in Australia. EntityFlo is a tool used by a human cosec — it does not hold the role.
How does it compare to Cas360 or BoardRoom?
Cas360 and BoardRoom are document and lodgement-focused. EntityFlo adds a live register, FloSec AI drafting, and a detect-only compliance engine.
Can multiple cosecs work on the same group?
Yes. Permissions are per-entity and per-section, with role-based access. Every action records who did what.
Does it handle trusts and partnerships?
Yes, as first-class entities with the right templates and compliance rules.
How much does it cost?
From $0 for one entity to $199/mo AUD for groups up to 25 entities, all-in. No per-document or per-filing fees.
Run cosec like it's 2026, not 1996.
Your first entity is free, forever. Set up in fifteen minutes. Lodge with ASIC the same day.
We use cookies to improve your experience. Essential cookies are always active. You can accept all cookies or choose essential only.