Entity management for company secretaries
Company Secretary Software for Multi-Entity Groups
Keep every entity register current, draft resolutions, minutes and consents from live data, and lodge with ASIC without leaving the platform.
Your first entity is free. No credit card required.
Company secretary software is the system of record for every legal entity you control: directors, shareholders, addresses, constitutions, resolutions, filings. Done well, it keeps the corporate register accurate, drafts the documents that evidence every decision, manages signatures, and lodges changes with ASIC. EntityFlo is purpose-built for cosecs: live register first, FloSec AI second, lodgement built-in.
What breaks once you pass five entities.
Six tools, one job
Registers in Excel, documents in Drive, signatures in a separate app, filings in the portal.
Nothing is proactive
The platform waits to be asked instead of telling you what is overdue.
Handover is painful
When the cosec leaves, the knowledge leaves with them.
Four design decisions that make this a cosec tool, not a chat wrapper.
Most AI cosec products are a thin prompt over GPT. EntityFlo is the other way round: a full entity management platform with AI as one capability.
Live register first
The source of truth is structured data: officers, members, share classes, ASIC identifiers, effective dates: not a folder of PDFs.
Workflow over documents
A share issue or director change is one controlled action. Resolution, register update, certificate, Form 484 and audit trail are generated together.
AI grounded in your data
FloSec AI drafts from the live register. If a fact is not in the register, it asks for it instead of inventing it.
Humans hold the pen
AI never lodges, never signs unattended. Every artefact records prompt, draft, edit, approval, signature and registry confirmation.
The EntityFlo operating model.
Model the legal record first: entities, officers, members, dates.
Turn every task into one workflow with documents and signatures attached.
Let FloSec AI draft from the live record, never from a blank page.
Lodge with the regulator from inside the action, not a separate portal.
Continuously scan for stale records, missing items and overdue obligations.
Built for CFOs, General Counsel & Company Secretaries.
What a modern cosec stack should do for you.
The bar is no longer a tidy filing cabinet. It is end-to-end automation of every routine task a cosec touches, with a human approving the material ones.
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EntityFlo vs spreadsheets vs outsourced cosec.
The three honest options for a 5–50 entity group. Outsourced still wins for ASX-listed entities. For everything else the maths is brutal.
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Because We’ve Done the Work Ourselves.
EntityFlo was built by people who understand the complexity, risk and manual work behind managing corporate groups.
"We went from spreadsheets and email chains to having every entity, every officer, and every deadline in one place. The compliance AI alone has saved us from three potential ASIC penalties."
"EntityFlo's structure charts finally gave our board the visibility they needed. Every ownership chain mapped, every UBO calculated. The lenders were impressed."
"Managing 40+ trusts and companies across three generations was chaos. EntityFlo made it simple. The compliance alerts alone are worth the price."
One flat monthly rate. Scales with your group.
No per-document fees. No per-filing fees. No paywalled AI tier.
The questions buyers actually ask.
Who uses EntityFlo as their cosec platform?
Sole cosecs at family offices and fund managers, in-house cosec teams at mid-market corporate groups, and accounting/legal firms running cosec for client books. Sweet spot is one to three humans responsible for 20+ entities.
Is AI legally allowed to be a company secretary?
No. Section 204A of the Corporations Act 2001 requires the cosec to be a natural person ordinarily resident in Australia. EntityFlo is a tool used by a human cosec: it does not hold the role.
How does it compare to Cas360 or BoardRoom?
Cas360 and BoardRoom are document and lodgement-focused. EntityFlo adds a live register, FloSec AI drafting, and a detect-only compliance AI.
Can multiple cosecs work on the same group?
Yes. Permissions are per-entity and per-section, with role-based access. Every action records who did what.
Does it handle trusts and partnerships?
Yes, as first-class entities with the right templates and compliance rules.
How much does it cost?
From $0 for one entity to $199/mo AUD for groups up to 25 entities, all-in. No per-document or per-filing fees.
Run cosec like it's 2026, not 1996.
Your first entity is free, forever. Set up in fifteen minutes. Lodge with ASIC the same day.