Corporate compliance for groups of 5–500+
Corporate Compliance: What It Covers and How to Run It
Corporate compliance is the work that keeps each legal entity in good standing: registers, officers, ownership, resolutions, filings and obligations. This is the full scope, the annual calendar, and the operating model that holds it together across a group.
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Corporate compliance is the ongoing obligation to keep a company's legal record, governance and filings correct and current. In Australia it covers five areas: the statutory registers (members, officers, charges), officer obligations (consents, director IDs, conflicts), ownership and beneficial ownership records, governance decisions (resolutions, minutes, solvency), and regulatory lodgements (ASIC, and ATO or state regulators where relevant). Directors carry the legal responsibility; the company secretary or finance team does the work. Across a group, the difficulty is not any single obligation: it is that each entity has its own cycle, and the record and the filings live in different systems.
Why corporate compliance breaks down at scale
One company is a checklist. Thirty companies is a systems problem.
Nobody can see the whole obligation set
Obligations sit across spreadsheets, an accountant's system and email, so there is no single list of what is due and who owns it.
The record and the filing are separate
Decisions are made in one place and lodged in another, so the register, the minutes and the regulator disagree.
Evidence is reconstructed under pressure
When an auditor, financier or acquirer asks who approved what and when, the answer takes days to assemble.
What good corporate compliance looks like in practice
Four capabilities separate a compliance system from a folder of documents.
One record per entity
Officers, members, documents, obligations and history on a single entity record, not spread across four systems.
A calendar that owns the deadlines
Annual reviews, solvency dates, renewals and recurring obligations in one view, each with an owner and a status.
Continuous detection, not annual audits
Scanning surfaces missing consents, unrecorded transfers, expired licences and stale registers as they happen.
Evidence produced as a by-product
Every resolution, signature, lodgement receipt and change is timestamped on the record, so due diligence is a search not a project.
The EntityFlo operating model.
Model the legal record first: entities, officers, members, dates.
Turn every obligation into a dated item with a named owner.
Run each decision as a workflow with documents and signatures attached.
Lodge from inside the workflow so the receipt lands on the record.
Scan continuously for stale records, missing items and overdue obligations.
Built for CFOs, General Counsel & Company Secretaries.
The scope of corporate compliance
Five areas, each with its own cadence. Every group carries all five, whether or not anyone has written them down.
Ways groups run corporate compliance
Most groups use some mix of the three. Only one produces evidence automatically.
Because We’ve Done the Work Ourselves.
EntityFlo was built by people who understand the complexity, risk and manual work behind managing corporate groups.
"We went from spreadsheets and email chains to having every entity, every officer, and every deadline in one place. The compliance AI alone has saved us from three potential ASIC penalties."
"EntityFlo's structure charts finally gave our board the visibility they needed. Every ownership chain mapped, every UBO calculated. The lenders were impressed."
"Managing 40+ trusts and companies across three generations was chaos. EntityFlo made it simple. The compliance alerts alone are worth the price."
One flat monthly rate. Scales with your group.
No per-document fees. No per-filing fees. No paywalled AI tier.
The questions buyers actually ask.
What is corporate compliance?
It is the ongoing work of keeping each legal entity in good standing: accurate statutory registers, valid officer appointments, correct ownership records, properly minuted decisions, and lodgements filed on time with regulators such as ASIC.
How is corporate compliance different from ASIC compliance?
ASIC compliance is the regulator-facing slice: annual reviews, Form 484 changes, financial reports. Corporate compliance is the whole picture, including registers, resolutions, ownership, conflicts, licences and recurring obligations that never get lodged anywhere.
Who is responsible for corporate compliance?
Directors carry the legal responsibility. In practice the company secretary, CFO or general counsel runs the work, often with an external adviser for specific filings.
What are the consequences of getting it wrong?
Late lodgement fees and penalty notices at the small end; failed due diligence, delayed transactions, personal director exposure and deregistration at the serious end.
How often should we review compliance across the group?
Continuously for changes with a statutory deadline, and formally at least annually per entity alongside the annual review and solvency resolution.
Do we need software for this?
Below about five entities a disciplined spreadsheet can hold. Beyond that, the number of parallel cycles per entity is what causes misses, and that is exactly what software removes.
Is this legal advice?
No. It is a practical summary to help you scope the work. Confirm requirements with your adviser and with the relevant regulator.
Related capabilities
Run corporate compliance from one live record.
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