AI Tools for Company Secretary
Company secretaries are drowning in manual work — ASIC filings, resolution drafting, compliance tracking, officer register updates. EntityFlo's AI tools automate the repetitive work so you can focus on governance that matters.
Your first entity is free. No credit card required.
AI Tools for Company Secretary
Company secretaries are drowning in manual work — ASIC filings, resolution drafting, compliance tracking, officer register updates. EntityFlo's AI tools automate the repetitive work so you can focus on governance that matters.
Join BetaAI Tools Built for Company Secretaries
The company secretary role carries significant legal responsibility — maintaining statutory registers, lodging ASIC forms on time, ensuring resolutions are properly executed, and keeping directors informed. The administrative workload is real and growing. AI tools designed specifically for company secretaries can eliminate the repetitive manual work while keeping the company secretary in control of every governance decision. EntityFlo is built from the ground up for this use case. Every AI capability in the platform is grounded in Australian corporate governance requirements — ASIC obligations, Corporations Act compliance, trust structures, beneficial ownership reporting. Not generic AI features bolted onto a software platform, but purpose-built tools that understand what company secretaries actually need.
ASIC Filing Automation
EntityFlo is a registered ASIC Digital Service Provider (DSP), which means you can lodge forms directly from within the platform — no manual ASIC portal logins, no re-keying data, no risk of transcription errors. Director appointments, address changes, share allotments, annual review lodgements — all prepared from live entity data and lodged directly to ASIC with a single approval click. The platform tracks lodgement status, stores confirmation receipts, and updates the entity record automatically. Every interaction creates an immutable audit trail so you can demonstrate compliance at any time.
Resolution and Minutes Drafting
Rebecca AI — EntityFlo's AI governance assistant — drafts resolutions, board minutes, and governance documents from live entity data. "Draft a resolution appointing Sarah Chen as director of Meridian Holdings" produces a properly structured document with correct entity details, ready for review and e-signature. For meeting minutes, Rebecca drafts from transcripts — extracting resolutions, action items, and discussion points into properly structured governance records. What previously took hours now takes minutes to review and approve. Every document is stored in the entity record with full version history and audit trail.
Compliance Health Scoring
EntityFlo's Compliance Engine scores every entity 0–100 against Australian jurisdictional rules — ASIC obligations, officer consent status, register completeness, deadline tracking, and document currency. Issues are surfaced with severity ratings and actionable resolution paths. "Rebecca, what compliance issues need attention this week?" returns an instant prioritised list across your entire portfolio. No more manually checking each entity. No more missed annual reviews. No more late lodgement penalties starting at $364 per form. For company secretaries managing 10, 50, or 200+ entities, AI-powered compliance monitoring is the difference between reactive fire-fighting and proactive governance.
Officer and Shareholder Register Management
EntityFlo maintains live, ASIC-synced officer and shareholder registers across your entire corporate group. Changes lodged with ASIC are reflected automatically. Discrepancies between your records and the ASIC register are flagged immediately for review. Officer consent forms, director change forms, and resignation notices are generated automatically from register data and routed for e-signature. The entire process — from instruction to lodgement to register update — is managed within the platform with a complete audit trail.
Multi-Entity Dashboard
Company secretaries managing corporate groups, family offices, or professional services client portfolios need portfolio-level visibility. EntityFlo's Entity 360 dashboard provides a single view across all entities — compliance status, upcoming deadlines, pending actions, and governance health for every entity in your portfolio. Filter by entity type, jurisdiction, compliance status, or custom tags. Surface everything that needs attention this week across 200 entities in seconds. Drill into any entity for full detail. This is the overview that company secretaries managing large portfolios have always needed and never had.
Deadline Alerts and Obligation Tracking
EntityFlo tracks every compliance obligation across your entity portfolio and sends proactive alerts before deadlines become penalties. Annual review due dates, business name renewals, trust deed review triggers, BAS lodgement dates, director consent expiry — all tracked automatically. Alerts are delivered via email and in-app notifications. Every obligation is logged with source, due date, responsible person, and resolution status. Nothing falls through the cracks because everything is tracked in one place.
Explore related features
See how EntityFlo connects across the platform.
Frequently asked questions
What AI tools does EntityFlo offer for company secretaries?
EntityFlo includes Rebecca AI — an AI governance assistant that drafts resolutions, board minutes, and ASIC forms from live entity data. The Compliance Engine uses AI to scan your entity portfolio for gaps and flag issues before they become problems. Registry Sync connects directly to ASIC so your records are always current.
Can EntityFlo replace my existing company secretary software?
EntityFlo is purpose-built for Australian company secretaries managing 5–200+ entities. It replaces CAS 360, NowInfinity, and spreadsheet-based workflows with a single AI-powered platform that handles ASIC filings, governance workflows, and statutory registers.
Does EntityFlo connect directly to ASIC?
Yes. EntityFlo is a registered ASIC Digital Service Provider (DSP), which means you can lodge forms directly from within the platform. No more manual ASIC portal logins or re-keying data.
How much does EntityFlo cost?
EntityFlo starts free for your first entity. Paid plans start at $199/month for up to 10 entities. No credit card required to start. No per-user fees, no implementation costs.
Is EntityFlo suitable for large corporate groups?
Yes. EntityFlo is designed for organisations managing 50–200+ entities, including corporate groups, family offices, property developers, and professional services firms. The platform scales from single entities to portfolios of hundreds.
Take control of your entity portfolio.
Your first entity is free. No credit card, no lock-in. Set up in under 15 minutes.
Entity 360
Your entire corporate group. One dashboard. One source of truth.
ExploreStructure Charts
See your corporate group the way regulators do.
ExploreGovernance Hub
From board decision to registered outcome. Every step tracked.
ExploreCompliance Engine
Find hidden risk before it finds you. Penalties prevented, not paid.
ExploreRegistry Sync
Direct lodgements, real-time sync, and automated registry updates.
Explore
Rebecca AI
Your Governance Automation Engine.
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