Digital Signing
Send documents for digital signature directly from EntityFlo. Consent forms, resolutions, share transfers, and any document requiring execution — signed, tracked, and filed automatically.
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Digital Signing
Send documents for digital signature directly from EntityFlo. Consent forms, resolutions, share transfers, and any document requiring execution — signed, tracked, and filed automatically.
Join BetaBuilt-in digital signing for governance
Corporate governance generates a constant stream of documents that need signatures — director consents, board resolutions, share transfer forms, statutory declarations, and more. Sending these to external e-signature platforms adds friction, breaks the audit trail, and requires manual filing of completed documents. EntityFlo includes built-in digital signing that works directly with your governance workflows. When a document is generated — a resolution, a consent form, a transfer notice — you can send it for signature without leaving the platform. Signed documents are automatically filed against the relevant entity and linked to the underlying corporate action.
Signature workflows
EntityFlo supports multiple signature workflows: • Individual signing — send a document to one person for signature • Sequential signing — multiple signers in a defined order (e.g., company secretary then director) • Parallel signing — multiple signers can sign simultaneously (e.g., all directors for a circular resolution) • Witness signing — signer plus witness on the same document Each workflow tracks the status of every signature — pending, viewed, signed, declined — with timestamps and notifications at each stage.
Legally compliant e-signatures
EntityFlo's digital signatures comply with the Electronic Transactions Act (Cth) and equivalent state and territory legislation. Each signature captures: • The signer's identity (authenticated via email or secure link) • The exact content signed (document hash) • Timestamp of signature • IP address and device information • Audit trail of the signature event This evidence package provides the same legal standing as a wet-ink signature for most corporate governance documents under Australian law.
Integrated with document generation
The real power of EntityFlo's digital signing is its integration with document generation and governance workflows. When you generate a director consent form, signature blocks are already placed correctly. When you draft a resolution for circulation, the signing workflow is pre-configured based on the approval requirements. Signed documents are automatically stored in the entity's document vault, linked to the corporate action they relate to, and reflected in the entity's governance record. This end-to-end integration eliminates the manual steps that cause delays and errors in traditional governance processes.
Explore related features
See how Governance Hub connects across the platform.
Frequently asked questions
Are digital signatures legally valid in Australia?
Yes. EntityFlo's digital signatures comply with the Electronic Transactions Act and are legally valid for most corporate governance documents. Some documents (like statutory declarations under certain state laws) may still require wet-ink signatures.
Can external parties sign documents?
Yes. Signing requests can be sent to anyone via email — they don't need an EntityFlo account. External signers access the document via a secure link, review it, and sign electronically.
Where are signed documents stored?
Signed documents are automatically stored in EntityFlo's document vault against the relevant entity, with a complete audit trail of the signature process.
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