Fund Administration Entity Management Software

Investment funds — managed investment schemes, unit trusts, limited partnerships, and venture capital funds — create unique entity management challenges. Each fund is typically a separate entity (or group of entities) with its own governance structure, compliance obligations, and investor relationships. For organisations managing multiple funds alongside operating companies, the entity portfolio quickly becomes complex. Fund entities require different governance treatment than operating companies. They have unit holders instead of shareholders, responsible entities or general partners instead of traditional boards, and fund-specific regulatory requirements (particularly for registered managed investment schemes under Chapter 5C of the Corporations Act). Generic entity management tools designed for company governance often fail to accommodate these differences.

EntityFlo tracks fund structures within the broader corporate group context. Each fund entity records its structure type (unit trust, limited partnership, managed investment scheme), its governing documents (trust deed, limited partnership agreement, scheme constitution), and its key parties (trustee, responsible entity, general partner, investment manager, custodian). The structure chart visualises fund entities alongside operating companies and other group entities, showing how fund structures connect to the broader corporate group. Ownership relationships between fund entities and other group members are tracked with the same precision as company shareholdings, ensuring that beneficial ownership calculations accurately account for fund interests. For fund-of-fund structures or organisations managing multiple funds through common management entities, EntityFlo's cross-entity visibility shows relationships between funds, management companies, and holding structures on a single platform.

Fund entities typically maintain unit registers that record investor interests. EntityFlo provides unit register management that tracks unit holdings, classes, allotments, redemptions, and transfers for each fund entity. The register maintains a complete history of unit movements, supporting investor reporting, tax distribution calculations, and regulatory compliance. Investor compliance requirements — identity verification, AML/KYC screening, and professional investor certifications — are managed through EntityFlo's verification framework. Each investor's compliance status is tracked across all fund entities where they hold units, with automated monitoring of verification expiry and re-screening requirements. For funds with multiple unit classes offering different rights and return profiles, EntityFlo tracks each class separately with its entitlements, distribution methodology, and investor composition. This class-level tracking supports accurate distribution calculations and investor communications.

Fund governance involves specific compliance obligations that EntityFlo tracks alongside general entity compliance. For registered managed investment schemes, these include compliance plan reviews, compliance committee requirements, custody arrangements, and ASIC reporting obligations. For unregistered funds, governance is driven by the fund's constitutive documents and any applicable regulatory requirements. EntityFlo's compliance engine assesses fund entities using the appropriate compliance criteria for their structure type, ensuring that fund-specific obligations are monitored alongside the general governance requirements that apply to all entities. Compliance health scores reflect both fund-specific and general compliance, providing a complete picture of each fund entity's governance status. Governance documents — trust deeds, partnership agreements, scheme constitutions, compliance plans, and investment mandates — are stored in the entity's document vault with version tracking, access logging, and review date monitoring.

For organisations that manage funds alongside operating businesses, EntityFlo provides unified governance across both. The same platform that manages company compliance, ASIC filings, and corporate governance also manages fund entity compliance, investor registers, and fund governance documentation. This unified approach eliminates the silos that typically develop when fund administration and corporate governance are managed in separate systems. Cross-entity reporting shows the complete portfolio — operating companies and fund entities together — with consistent compliance assessment, governance health metrics, and audit trail standards. Beneficial ownership calculations account for fund interests, tracing ownership through fund structures to identify the natural persons who ultimately benefit from fund investments. This is particularly important for compliance with AML/CTF requirements and for understanding the complete ownership profile of the corporate group.

EntityFlo provides fund entity management within a comprehensive entity governance platform. Unlike standalone fund administration software that operates independently of corporate governance tools, EntityFlo manages fund entities alongside companies, trusts, and partnerships — providing unified governance, compliance, and ownership visibility across the entire entity portfolio. For organisations that need to manage fund structures as part of their broader corporate group, EntityFlo eliminates the fragmentation of managing different entity types in different systems. The result is a single governance platform that handles the full spectrum of Australian entity structures with appropriate treatment for each.