CoSec AI
Company secretarial work is high-stakes and high-volume. Rebecca AI takes the volume — drafting documents, lodging ASIC forms, monitoring compliance — so your CoSec team can focus on governance decisions, not paperwork.
Your first entity is free. No credit card required.
CoSec AI
Company secretarial work is high-stakes and high-volume. Rebecca AI takes the volume — drafting documents, lodging ASIC forms, monitoring compliance — so your CoSec team can focus on governance decisions, not paperwork.
Join BetaWhat CoSec AI Means in Practice
Company secretarial (CoSec) work is one of the most documentation-intensive functions in corporate governance. Board minutes, director resolutions, officer change forms, annual review management, share register updates — it's a constant cycle of document generation, data entry, and regulatory submission. AI for company secretaries means having an intelligent layer that handles the volume of this work automatically. Not chatbots. Not template fillers. Genuine AI that reads live entity data and produces accurate, submission-ready documents — the right directors, the right date, the correct statutory language — without manual input from the CoSec team.
Rebecca AI: Your CoSec Intelligence Layer
Rebecca AI is EntityFlo's built-in CoSec intelligence. She operates across every CoSec workflow in the platform. When a director appointment needs processing, Rebecca reads the entity's current officer register, generates the correct Form 484, pre-fills all required fields from live ASIC data, and queues it for direct lodgement. When a board resolution is needed, Rebecca drafts it in the correct legal format with the correct director names and meeting details — from your live entity record. When annual review management is required, Rebecca identifies what's due, generates the required documents, and lodges directly to ASIC. The CoSec team reviews and approves. Rebecca does the rest.
ASIC DSP Status: Direct Lodgement Without the Portal
EntityFlo is a registered ASIC Digital Service Provider. For CoSec teams, this is significant: it means every ASIC form generated by Rebecca AI can be lodged directly to the registry without requiring ASIC portal access. Director changes (Form 484), company registrations (Form 201), annual review payments, registered office updates — all flow directly from EntityFlo to ASIC. No downloading PDFs. No uploading through the portal. No tracking lodgement numbers manually. The entire submission cycle is handled within the platform, with lodgement confirmation captured automatically in the audit trail.
Compliance Monitoring Across the Entity Portfolio
For CoSec teams managing multiple entities, keeping track of compliance status across the entire portfolio is one of the most demanding parts of the role. EntityFlo's Compliance Engine does this automatically. Every entity receives a continuous compliance score from 0 to 100, assessed against ASIC's rule set — registered office status, officer requirements, outstanding lodgements, share register accuracy, and annual review status. The portfolio view shows every entity's current score in real time. When an entity's compliance status changes, the team is alerted immediately — not on the day a deadline is missed.
Minutes and Resolutions at Scale
Producing board minutes and resolutions manually is one of the highest-volume activities in a CoSec function. For groups with multiple entities each holding regular board meetings, the documentation burden is substantial. Rebecca AI generates minutes and resolutions from entity data and meeting context — correct directors, correct roles, correct resolutions, correct statutory language. Drafts are produced in seconds and presented for review. Post-approval, they're stored in the entity's document vault with version history and a complete audit trail. For CoSec teams managing 20+ entities, this can represent a reduction of hours of drafting work every week.
Built for Australian Company Secretaries
EntityFlo is built specifically for Australian corporate governance. Rebecca AI understands Australian company law, ASIC requirements, and the Corporations Act. Document templates are built around Australian statutory formats. Compliance scoring is calibrated to Australian ASIC obligations. ASIC DSP integration means real Australian direct lodgement — not a description of functionality that doesn't work in practice. For Australian Company Secretaries — whether in-house at a corporate group, a family office, or a professional services firm — EntityFlo is the only AI CoSec platform built specifically for the Australian regulatory environment.
Registry Sync and Mismatch Detection
One of the most common issues CoSec teams discover is that ASIC's records don't match their internal records. A director resigned and the form was delayed. An address change was processed internally but never lodged. A share allotment was completed but the register hasn't been updated at ASIC. EntityFlo's Registry Sync continuously reconciles your entity records against ASIC's live data. Every mismatch is detected automatically and surfaces as an action item with the specific discrepancy clearly identified. CoSec teams can resolve mismatches directly in the platform — Rebecca generates the corrective form, and it's lodged to ASIC without leaving EntityFlo.
Explore related features
See how EntityFlo connects across the platform.
Frequently asked questions
What is CoSec AI?
CoSec AI refers to artificial intelligence tools designed for company secretarial work — automating document drafting, compliance monitoring, ASIC lodgements, and governance administration. EntityFlo's Rebecca AI is Australia's purpose-built CoSec AI platform.
Can Rebecca AI draft board minutes and resolutions?
Yes. Rebecca AI drafts board minutes and resolutions from live entity data — current directors, meeting details, resolution content — in correct Australian statutory format. Drafts are produced in seconds and presented for review before being stored with a full audit trail.
Does EntityFlo lodge to ASIC directly?
Yes. EntityFlo is an ASIC-registered Digital Service Provider. Forms generated by Rebecca AI lodge directly to the ASIC registry — no portal access required. This covers Form 484s, annual review management, address changes, and more.
Is EntityFlo suitable for a CoSec team managing many entities?
EntityFlo is specifically designed for this use case — managing 10 to 200+ entities with full compliance scoring, document automation, and direct ASIC lodgement. The AI layer scales the team's capacity without scaling headcount.
How does EntityFlo compare to manual CoSec processes?
EntityFlo typically reduces document drafting time by 70–80% and eliminates manual ASIC portal interactions. Compliance monitoring moves from reactive (calendar reminders) to proactive (real-time scoring). Teams managing large portfolios can handle significantly more entities with the same headcount.
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Entity 360
Your entire corporate group. One dashboard. One source of truth.
ExploreStructure Charts
See your corporate group the way regulators do.
ExploreGovernance Hub
From board decision to registered outcome. Every step tracked.
ExploreCompliance Engine
Find hidden risk before it finds you. Penalties prevented, not paid.
ExploreRegistry Sync
Direct lodgements, real-time sync, and automated registry updates.
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Rebecca AI
Your Governance Automation Engine.
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