Board Meetings
Plan, conduct, and record board meetings with structured agendas, attendance tracking, minute generation, and resolution management — all in one workflow.
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Board Meetings
Plan, conduct, and record board meetings with structured agendas, attendance tracking, minute generation, and resolution management — all in one workflow.
Join BetaEnd-to-end board meeting management
Board meetings are the cornerstone of corporate governance, yet the administrative process around them is often fragmented. Agendas are drafted in Word, notices sent by email, attendance tracked in spreadsheets, minutes written after the fact, and resolutions filed separately. Each step is disconnected from the last, creating gaps where important governance actions get lost. EntityFlo provides a complete board meeting workflow — from scheduling and notice through to minutes, resolutions, and post-meeting actions. Every step is connected, tracked, and auditable.
Structured meeting workflow
EntityFlo's board meeting workflow follows best-practice governance: 1. Schedule — set the meeting date, time, and location (including virtual meeting links) 2. Notice — generate and send meeting notices to all directors with the required notice period 3. Agenda — build a structured agenda with items, supporting documents, and pre-reading materials 4. Attendance — record director attendance, apologies, and quorum verification 5. Minutes — capture decisions, discussions, and votes during the meeting 6. Resolutions — formal resolutions are created and linked to the meeting record 7. Actions — post-meeting action items are assigned and tracked to completion Each step feeds into the next, so nothing is duplicated and nothing is missed.
Quorum and attendance tracking
EntityFlo automatically calculates quorum requirements based on the entity's constitution and current director appointments. When recording attendance, the system verifies that quorum is met and alerts the meeting chair if it isn't. This prevents the governance risk of decisions being made without proper quorum. Attendance records are maintained as part of the permanent meeting record, with timestamps and the ability to note arrivals, departures, and absences during specific agenda items — important for managing conflicts of interest.
Connected to your governance record
Board meeting records in EntityFlo are not standalone documents — they're part of your complete governance record. Resolutions passed during meetings link to the entity's resolution register. Action items link to EntityFlo's actions workflow. Documents tabled at the meeting link to the document vault. This integration means you can trace any governance decision from the board meeting where it was discussed, through the resolution that approved it, to the action that implemented it, and the filing that registered it. Complete governance traceability, without manual cross-referencing.
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Frequently asked questions
Does EntityFlo handle meeting notices?
Yes. EntityFlo generates meeting notices with the required notice period and sends them to all current directors of the relevant entity. Notice delivery is tracked and recorded.
Can I record circular resolutions through the board meeting feature?
Circular resolutions have their own dedicated workflow in EntityFlo. Board meetings are for in-person or virtual meetings with agendas and attendance. Both feed into the same resolution register.
How does quorum verification work?
EntityFlo calculates quorum requirements from the entity's constitution and current director count. When you record attendance, the system automatically verifies quorum is met.
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