Insurance Policy Tracking

Insurance is a critical component of corporate governance, yet insurance tracking is often one of the most neglected. Policies are managed by different teams, renewals are diarised in personal calendars, and coverage gaps go unnoticed until a claim is needed. EntityFlo's Insurance Policy Tracking provides centralised visibility into every insurance policy held across your corporate group. Track policy details, coverage amounts, premium costs, renewal dates, and insurer information for every entity — all in one place.

For each insurance policy, EntityFlo records: • Policy type (D&O, professional indemnity, public liability, property, workers' compensation, cyber, etc.) • Policy number and insurer details • Coverage amount and excess • Premium cost • Inception and expiry dates • Entities covered under the policy • Key contacts at the insurer or broker Policies can be linked to specific entities or tracked as group-wide policies that cover multiple entities. This flexibility accommodates both entity-specific policies and umbrella coverage arrangements.

Insurance renewals are critical deadlines — a lapsed policy leaves your entities unprotected. EntityFlo sends automated renewal alerts at configurable intervals before each policy expires. The system tracks renewal status and flags any policies that haven't been renewed by their expiry date. For groups with many policies, the renewal dashboard provides a portfolio-wide view of upcoming renewals, recently renewed policies, and any coverage gaps. This makes the annual insurance renewal process significantly more manageable.

Insurance policy status feeds into EntityFlo's compliance scoring. Entities with expired or missing insurance policies are flagged as compliance issues, with severity based on the type of insurance and how long it's been expired. For D&O insurance specifically, EntityFlo monitors coverage to ensure directors and officers are protected. When new directors are appointed, the system flags whether the existing D&O policy needs to be updated to include the new officeholder.