Resolutions

Resolutions are the formal mechanism through which boards and shareholders make decisions. Every significant corporate action — appointing a director, approving financial statements, declaring dividends, changing the constitution — requires a properly passed and recorded resolution. EntityFlo provides a structured resolution workflow that handles drafting, circulation, approval, signing, and filing. Whether it's a simple board resolution or a special resolution requiring 75% shareholder approval, the process is consistent, traceable, and compliant.

EntityFlo includes a library of resolution templates covering the most common corporate actions: • Director and secretary appointments and resignations • Share allotments and transfers • Dividend declarations • Financial statement approvals • Solvency resolutions • Change of registered office • Constitution amendments Templates pre-populate with entity data and can be customised for specific requirements. For recurring resolutions (like annual solvency declarations), EntityFlo can generate them automatically based on compliance calendar triggers.

For circular resolutions that don't require a meeting, EntityFlo manages the full circulation workflow. The resolution is drafted, circulated to all eligible directors or shareholders, and approval status is tracked in real time. The system monitors whether the required approval threshold has been met and alerts you when the resolution is passed or if it lapses. For resolutions passed at meetings, the workflow integrates with the board meeting module so resolutions are linked to the meeting record, attendance, and minutes.

Resolutions can be signed digitally within EntityFlo using the digital signing feature. Signature blocks are added to the resolution document, signing requests are sent to the relevant parties, and completed signatures are recorded with timestamps and audit trails. Once signed, resolutions that trigger regulatory filings — such as a director appointment requiring an ASIC Form 484 — are linked to the corresponding filing action. The resolution document is attached to the filing, creating a complete chain from decision to registered outcome.