Officers Register

Managing officers across a corporate group is one of the most compliance-sensitive tasks in corporate governance. Every appointment, resignation, and change of details must be recorded accurately, filed with the relevant regulator, and reflected in your internal records. When officers hold positions across multiple entities — which is common in corporate groups, family offices, and PE portfolios — the complexity multiplies. EntityFlo's Officers Register provides a single, authoritative record of every officeholder across every entity in your group. You can see at a glance who holds which positions, when they were appointed, whether their consent is on file, and whether any required filings are outstanding.

For each officer, EntityFlo maintains a complete appointment history — every role they've held, across every entity, with dates, status, and supporting documents. This cross-entity view is essential for identifying conflicts of interest, managing governance risk, and preparing for transactions where officer disclosure is required. You can filter officers by entity, role type, status (current or former), or jurisdiction. Search by name to instantly see every position an individual holds across your entire group.

Australian corporate law requires written consent from every director and secretary before appointment. EntityFlo tracks consent status for every officer appointment, flags where consent is missing, and integrates with the document generator to create and send consent forms for digital signing. When an officer resigns, EntityFlo prompts for the required resignation notice, tracks the effective date, and flags the corresponding ASIC filing (Form 484) as an action item. Nothing falls through the cracks.

Officer changes are one of the most common ASIC filing requirements. EntityFlo connects your Officers Register directly to Registry Sync, so when you record a new appointment or resignation, the corresponding ASIC form is pre-populated and ready to lodge. The Compliance Engine monitors your officer records for missing consents, overdue filings, and governance gaps — surfacing issues before they become problems. Every change is logged in the activity trail with full attribution, so you always know who made what change and when.