Shareholder Register

Every Australian proprietary company is required to maintain a share register. For corporate groups with dozens or hundreds of entities, maintaining accurate registers across the portfolio is a significant governance burden. Share allotments, transfers, cancellations, and class changes must all be recorded with precision and supported by appropriate documentation. EntityFlo's Shareholder Register provides a structured, auditable record of shareholdings across every entity in your group. Every share movement is tracked with timestamps, supporting documents, and links to the underlying corporate actions.

EntityFlo supports multiple share classes per entity — ordinary, preference, redeemable, and any custom class defined in the entity's constitution. For each class, you can track: • Total shares on issue • Par value (if applicable) • Rights and restrictions • Dividend entitlements • Voting rights This gives you a complete picture of each entity's capital structure at any point in time, which is essential for ownership calculations, UBO reporting, and transaction due diligence.

Every share transfer in EntityFlo is recorded with the transferor, transferee, number of shares, consideration paid, and effective date. The system generates transfer forms and updates the register automatically, maintaining a continuous chain of ownership. For corporate groups where inter-entity shareholdings are common, EntityFlo's cross-entity visibility means you can trace ownership chains from subsidiary to ultimate holding company without manual reconciliation.

Your shareholder register feeds directly into EntityFlo's ownership calculations, structure charts, and UBO mapping. When shareholdings change, ownership percentages are recalculated automatically and reflected in your group structure visualisation. This ensures your UBO declarations are always based on current data, not outdated snapshots. For entities approaching the 25% beneficial ownership threshold, EntityFlo flags the change proactively so you can update your UBO register before it becomes a compliance issue.